Minutes – October 16, 2017

Opening:

The meeting of the BPKSA was called to order at 1:30pm by Crystal in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Crystal Lefebvre ……….……………………………………………………………………………………. President

Meghan Crombie ……………………………….……………………………………………………. Vice President

Jaskarn Grewal …………………………………………………………………………………………. Treasurer

Emily Chinn.…………………………………………………………………………………………………….. Secretary

Emily Boyco ………………………………………………………….………………… External Relations Officer

Brandon Lin ……………………………………………………………………………. Promotional Coordinator

Ningning Cheung …………………………………………………………………. SFSS Forum Representative

Kati Gorbachyova ………………..……………………………………………………………………………. OzTrekk

Emily Ponton

Nicole Whittle

Brittany Wakely

Emily Chilton

Leo Li

 

Open Issues:

1) Approval of Previous Minutes

  • Jaskarn motioned to approve the meeting minutes of 2017-10-02. Meghan seconded.
  • Minutes approved unanimously

 

2) OzTrekk

  • OzTrekk helps students who want to go to graduate school in Australia for physiotherapy, occupational therapy, medicine, etc.
  • Sponsored past events including Summer Kin Cup, Trivia Night
  • Please let her know about events
  • Hoping to do an information session in the spring semester with alumni from Australia currently practicing in Canada
  • Goal of partnering with the BPKSA is brand awareness

 

3) Halloween Social

  • Pub night at Club Ilia
  • Happy hour from 3-5pm
  • Start event at 4:30pm
  • BNSS suggested Diamond Alumni Centre, but there is a $500 fee to rent the space
  • Club Ilia is in a more accessible location and more casual for a Halloween event
  • Proposed date was Friday October 27th
  • OzTrekk is willing to provide a maximum of $250 dollars to pay for first drink for the first ~40 people
  • Print tickets to redeem for a free drink
  • Applying for an SFSS Grant to cover appetizers for the first ~40 BPK students – due tomorrow
  • Costumes are welcome but not necessary
  • Preorder some food off the Happy Hour Menu between 4:30 and 5pm, then order more food from the regular menu after 5pm when more people arrive
  • Advertise through Facebook, social media

 

4) Kin Fair

  • We have resubmitted the booking for Saywell Atrium

 

5) Clothing

  • Daryl from BCAK is willing sponsor our clothing sales if we display their BCAK logo
  • Follow-up questions to ask Daryl:
    • How big does the logo need to be?
    • How much funding will he give us?
    • Does the BCAK logo need to be 3 colours, or can we just do black and white?
  • Approximate prices to buy clothing from the bookstore without printing or embroidery
    • Shirts $12-15
    • Crewnecks $20
    • Hoodies $30
  • Pre-order form for sweatshirt (survey will decide between hoodie, zip up, and crewneck) and toques
  • Also sell t-shirts and sweatpants when people come to pick up their clothing orders

 

6) Science Spooktacular

  • Van is asking for volunteers on Sunday October 29th
  • If you are available, please sigh up at http://websurvey.sfu.ca/survey/289135206

 

Motions:

Jaskarn motioned to reimburse the BPK Department $25 from the core account to renew the email account. Meghan seconded it. Motion was passed unanimously.

 

Jaskarn motioned to reimburse the BPK Department $15 from the core account for Kin Fair. Meghan seconded it. Motion was passed unanimously.

 

Jaskarn motioned to contribute $24 from the core account to the $240 SFSS Grant for the Halloween Social. Meghan seconded it. Motion was passed unanimously.

 

Adjournment:

The meeting of the BPKSA was adjourned by Crystal at 2:30pm in the BPK Conference Room. The next meeting will be held on Monday, October 23, 2017 at 1:30pm in the BPK Conference Room.