Biomedical Physiology and Kinesiology Student Association
Meeting Minutes
March 5, 2010
Opening
- The regular meeting of the BPKSA was called to order at 9:34 on March 5, 2010 in the Kinesiology Seminar Room by John Abreu-Lanza.
In attendance
- John, Lauren, Blaine, Brent, Torny, Charlotte, Marissa, Matt, Sandra, Amanda
Approval of Agenda
- The agenda was unanimously approved as distributed.
Approval of Minutes
- The minutes of the previous meeting were unanimously approved as distributed.
Open Issues
- Club Night
- The 13th of March was not available at Calley’s (too soon), but the 20th is still open
- Date decided: Saturday, March 20th
- Calley’s provides the tickets, which includes a drink voucher and no line/no cover until 9pm
- Time: arrival before 9 to avoid line-ups
- Tickets: approximately $10, but we are able to set the price
- Event doesn’t require much planning/time on our part and if each member could sell approx. 10 tickets to friends ect. We could make a profit to use for other future events
- Name of Event: BPKSA club night?
- Special logos/colours: dark blue, Vitruvian man
- Clothing Order
- Need to supply a cash deposit for samples (will order samples/limited clothing even if order doesn’t go through this semester to sell at clubs day)
- Art work needs to be sorted out with person doing graphics
- Need order form (by Monday?)
- John will email the supplier to find out how long it takes to turn over an order
- Will decide on dates to give out orders and have samples available and if there is still time to turn over order by end of semester
- May need to give out clothing at year-end party (some people may have left for home by then)
- Year End Party
- Blaine will call various venues discussed in last meeting to find out:
- Rates (charge by hour)
- Size/capacity of venue
- Decorations (do we bring our own decorations or do they provide some, what is provided)
- Menu and different prices for set menus
- Venue: Diamond Alumni Centre as first choice ( Chartwell’s catering)
- Time: 6-10/11pm
- Dress: Semiformal (aiming for a classier event)
- Tickets: Blaine will go to ticketmaster with name of event and logo for printed tickets
- Name of Event: Happy 1st Birthday BPK! decided upon, other ideas included Starry Night (used last year), TGED (Thank God Exams are Done)-may not match formalness of venue, black and white theme
- Logo: Vitruvian man with fireworks
- Price: dependant on venue ( goal: at least break even)
- Creative Director (to be in charge of decorations): Torny
- Streamers, confetti
- Center pieces: noise makers and birthday hats
- BPK cake: Related image printed on large flat cake, Torny will ask sister for specialty cakes, one giant candle with sparkler, track candle
- Promotions officer will print up a banner and posters for the event
- Go big with promotions:
- email sent to all students
- posters
- large painted banners in Faculty of Applied Sciences Building, stairs by C9001, West Mall
- Music: DJ used by society is $450 (includes equipment and lights), John has a friend who will bring equipment for $400
- Budget: facility/food is main cost, use core funding first and supplement with money raised at club night fundraiser
- Silent Auction: some proceeds have gone to Terry Fox Foundation in past, decided against Silent Auction because of time crunch
- Need tickets by March29th (need to confirm venue ASAP)
Adjournment
- Meeting was adjourned at 10:14am by John Abreu-Lanza. The next meeting will be at 9:30am on March 12th, 2010 in the Kinesiology Seminar Room.