Minutes – December 3rd, 2018

Opening:

The meeting of the BPKSA was called to order at 11:40pm by Crystal in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Crystal Lefebvre ……….……………………………………………………………………………………. President

Riley Welyk  ……………………………………….……………………………………………………. Vice President

Jaskarn Grewal …………………………………………………………………………………………. Treasurer

Emily Ponton .………………………………………………………………………………………………….. Secretary

Nicole Whittle .……………………………………………………………… Kin Department Representative

Emily Boyco ………………………………………………………….………………… External Relations Officer

Katie Smolik ……………………………………………………………………………. Promotional Coordinator

Daniela Pistilli

Ben Chang

Daxton Chan

 

Open Issues:

1) Approval of Previous Minutes

  • Jaskarn motioned to approve the meeting minutes of 2018-11-26. Ben seconded. Minutes approved unanimously

 

2) OzTREKK

  • They want to hold an event at SFU some time next year after the DT event
    • they might being people from Australia to talk about OzTREKK
  • would like our thoughts about a rehab panel event in March -> we think it would be a good idea

 

3) Storage Room Clean-Up

  • BPK department would like to re-organize the storage room and would like us to take all the stuff out
  • It might be better if we do it the first meeting next semester -> bad timing with exams
    • We can clean some of it out after this meeting to get a head start

 

4) Research Day

  • the planning committee is asking if we can contribute $150-300

 

5) Careers in BPK

  • UBC charges exhibitors a fee -> $60/exhibitor and $30 for non-profit exhibitor
    • SFSS usually covers $6 for food only for student, not exhibitors
    • If we do $20/exhibitors with 22 exhibitors = $440
  • update on room booking situation, parking, and food
    • No charge for booking SFU rooms
      • Seminar 9705.1
      • ASB 9898
      • Seminar 9896
    • Tables = $250
    • $3/exhibitor for parking and $13/speakers -> we need 22 full-day parking passes
    • We also have a max of 12 speakers coming
      • Gifts for speakers = $150
      • Gifts = $25/gift
    • $14.99 – burgers and hot dogs OR $16.99 – Italian pasta OR $20.99 – pizza for 10 slices (about $4/person with 2 slices per person)
      • Also comes with a 15% service fee
      • We’re going with the pizza order, for 30 pizzas (with service fee) = $725
        • $350 from us if we get funding
      • Total costs = $926 (without the exhibitor cost)
    • Student charge = $2
    • motion for a grant

 

Motions:

Jaskarn motioned for a SFSS grant of $920 for the BPK Career Night. Emily B seconded it. Motion was passed unanimously.

 

Jaskarn motioned for $92 to be used from the BPKSA core account towards the BPKSA Career Night SFSS grant. Emily B seconded it.

 

Adjournment:

The meeting of the BPKSA was adjourned by Crystal at 12:30pm in the BPK Conference Room. The next meeting will be held in the Spring semester at a later date in the BPK Conference Room.