Minutes – February 27th, 2019

Opening:

The meeting of the BPKSA was called to order at 1:30pm by Riley in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Riley Welyk  …….……….……………………………………………………………………………………. President

Ben Chang ………………………………………….……………………………………………………. Vice President

Jaskarn Grewal …………………………………………………………………………………………. Treasurer

Emily Ponton .………………………………………………………………………………………………….. Secretary

Emily Boyco ………………………………………………………….………………… External Relations Officer

Katie Smolik ……………………………………………………………………………. Promotional Coordinator

Nicole Yoo ……..……………………………………………………………… BPK Communications Assistant

 

Open Issues:

1) Approval of Previous Minutes

  • Katie motioned to approve the meeting minutes of 2019-02-13. Jaskarn seconded. Minutes approved unanimously

 

2) 10 second video

  • Videos are for the Science department
  • We’ll redo the taping video
  • Consent forms for possibly filming 326 lab group and any volunteers to get this clip

 

3) Trivia Night: Friday March 8th at 5:30pm

  • Grant approved for $247 of the $275 requested
  • Advertising the event (Posters, Event Sharing, etc) – $10 from grant
    • Posters – they were supposed to be done yesterday but they haven’t contacted us back about them
    • Would be great if we can get more people to share the event on FB
    • In-class presentations
  • Quickly make some questions on the google doc:

https://docs.google.com/document/d/1Z2r_tq6SGrz18oA7lJ3Kq3bXOw5feau9RLBuErqypcw/edit?usp=sharing

 

 

4) Kin Cup: Friday, March 29th 5:30-8pm in East Gym (Club Ilia after)

  • Gym and Equipment is booked, along with Club Ilia for the social after
  • We also need a score board, any updates on if we reserved one?
    • It’s about $10 to rent it, we could use a whiteboard instead too
    • Emily B will ask about the score board

 

5) Clothing:

  • Planning to submit the order by the end of the week, so if you know people who are interested or need to pay, we need their order and payment by the end of the week
    • If they haven’t paid then we will cancel the order

 

 

6) YEP: Wednesday April 3rd at 6:30pm

  • Idea of collaborating with the BNSS was brought up last week.
    • Riley will be meeting with Aaron (BNSS president) about it this week, Friday 1:30pm
      • Can join in if anyone is interested
    • If we collaborate we’ll need to rent the DAC
      • Only one of us can submit the grant for the event
    • Once we figure out location, we can discuss cost for tickets and budget for food/drinks
    • DAC
      • $500 for the space, we do have enough money if we choose to go this route
      • Order goes through Catering, there is a 15% service charge for the menu items, catering menu
    • Link: https://www.sfu.ca/content/dam/sfu/mecs/PDF/facilities/Burnaby/ratesheets/SFUDiningServicesCateringMenuNov2017v2.pdf
      • Has a fancier layout, which can be nice for YEP

 

7) Fundraiser

  • there was a student that reached out to us for help with a table rental for her to fundraise for her co-op in Nepal

 

 

Adjournment:

The meeting of the BPKSA was adjourned by Riley at 2:30pm in the BPK Conference Room. The next meeting will be held on Wednesday, March 6th, 2019 at 1:30pm in the BPK Conference Room.