Minutes – February 6th, 2019

Opening:

The meeting of the BPKSA was called to order at 1:30pm by Crystal in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Crystal Lefebvre ……….……………………………………………………………………………………. President

Riley Welyk  ……………………………………….……………………………………………………. Vice President

Jaskarn Grewal …………………………………………………………………………………………. Treasurer

Emily Ponton .………………………………………………………………………………………………….. Secretary

Nicole Whittle .……………………………………………………………… Kin Department Representative

Arlo Virginillo ………………………………………………………………….………………BNSS Representative

Alam Khehra …….…………………………………………………………………. SFSS Forum Representative

Emily Boyco ………………………………………………………….………………… External Relations Officer

Katie Smolik ……………………………………………………………………………. Promotional Coordinator

Ben Chang

 

 

Open Issues:

1) Approval of Previous Minutes

  • Jaskarn motioned to approve the meeting minutes of 2019-01-30. Riley seconded. Minutes approved unanimously

 

2) Elections

  • Jaskarn motioned Riley for President position. Motion passed unanimously.
  • Nicole motioned for Ben for VP position. Motion passed unanimously.

 

3) 10 second videos

  • Diane from Faculty of Science would like us to email her (dianem@sfu.ca) 10 second videos of BPK related activities to be shared via the SFU 2019 Facebook group to Grade 12 students so hopefully they choose to go to SFU.
  • She’s also asking for the emails of all the students in the video so she can send them a waiver to consent to using the footage
  • Bader might be an option since he’s in charge of the BPKSA Instagram
  • We might be able to get video of the 326 anatomy lab, 241 lab, or 143 lab
    • Ben will cover 241 lab

 

4) BNSS 

  • Aaron Siebenga is the new president of the BNSS. He would like us to discuss how the BPKSA and BNSS can work better together
  • Arlo from the BNSS will be coming to BPKSA meetings to help discuss matters between the BPKSA and BNSS

 

5) Trivia Night

  • Friday March 8th at 5:30pm
  • Emily B requested a time slot for Club Ilia on this date, waiting for confirmation
    • She’s also making a poster for advertisement
    • We’ll start advertising when we confirm Club Ilia
  • Facebook contest, tag one friend and mention a trivia category for a free drink or appetizer to help with advertising
  • OzTrekk will be involved in the event
    • SFSS grant covers the appetizers – we need to get it done by next week before reading break
      • We estimate around 40 people for the grant based on last year’s number
      • $25 max for prizes/event
      • $6/person for food = $240
      • Printing – $10
    • Themes so far
      • Pop culture – TV, movies, music
      • Sports
      • secret round with BPK and Australia related questions
      • last category will be chosen from the FB post
        • tag a friend and offer a theme topic that can be voted for
      • the questions will all be worth the same in points
    • we need to get the posters done ASAP since the event is on March 8th
      • we also need to make an event page
        • can post it on the BPK FB and on the BPKSA website
      • free event
    • Prizes
    • For the event, we need people to make sure they aren’t searching the answers in their phones
      • We had them do a round of questions and while the answers were being looked at they do a small game to fill the time

 

6) University of Western States

  • Pat from University of Western States is thinking about hosting an info session
    • Friday March 22nd would be better
  • thinking of having an info session and then going to the Keg Restaurant in Burnaby afterwards for dinner

 

7) Clothing 

  • KG asked us if we can help sell one of their shirts if we do have a clothing sale this term
    • “I am Kin-adian” shirt
    • We can also advertise it when we sell the BPK clothes
  • let’s create a Facebook poll to see if there’s enough interest for a spring sale
    • hoodies and crew neck – mountain and ECG, see which one is more popular
    • there were issues with the fit of New Balance dri-fits last semester, can’t order the old brand
    • we need to put out the FB poll ASAP for next week
  • take orders next week so we can order them ASAP
    • Monday 12:30-4:30 Tuesday 11:30-whenever, Wednesday 11:30-1:30 Thursday 12:30-3:30 in AQ, Table P for Monday, Tuesday, Thursday, and by the BPK office on Wednesday
    • We’ll set up a Google Doc to organize orders

 

8) Kin Cup

  • Friday March 29th 5:30-8pm in Central Gym East Side and Club Ilia afterwards
  • 2 futsal balls for soccer
    • 2 basketballs
    • As many dodgeballs as they’ll let us rent
  • We need to figure out the soccer net situation
  • Posters – don’t need RSVP
  • We’ll motion a grant next week after we get the rental costs for equipment

 

9) YEP

  • We can do online tickets for people to pay
  • We’ll discuss more next week

 

 

Motions:

Jaskarn motioned to contribute $28 from the BPKSA core towards the SFSS grant of $275 for the Trivia Night event. Alam seconded it. Motion was passed unanimously.

 

Adjournment:

The meeting of the BPKSA was adjourned by Crystal at 2:30pm in the BPK Conference Room. The next meeting will be held on Wednesday, February 13th, 2019 at 1:30pm in the BPK Conference Room.