Minutes – January 16th, 2019

Opening:

The meeting of the BPKSA was called to order at 1:30pm by Riley in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Riley Welyk  ……………………………………….……………………………………………………. Vice President

Emily Ponton .………………………………………………………………………………………………….. Secretary

Nicole Whittle .……………………………………………………………… Kin Department Representative

Alam Khehra …….…………………………………………………………………. SFSS Forum Representative

Emily Boyco ………………………………………………………….………………… External Relations Officer

Nicole Yoo ……..……………………………………………………………… BPK Communications Assistant

Ben Chang

 

Open Issues:

1) Approval of Previous Minutes

  • Alam motioned to approve the meeting minutes of 2019-01-9. Ben seconded. Minutes approved unanimously

 

2) Microwave

  • There might be a rat issue if we put out a microwave in the lounge
  • If we do put one out, we need to keep it clean
    • We can keep a weekly cleaning schedule and just make sure that it’s clean
    • Can leave cleaning supplies near so people can clean up after themselves
    • We can put a sign up to remind people to clean up after themselves
  • Nicole will email Van about the microwave and kettle

3) Clubs Days

  • We have Table 67 booked for January 16th and January 17th.
  • flyers, table cloth, and decorations can be found in the storage room, and ask the department to let you in
  • fill out the doodle poll to help out: https://doodle.com/poll/xzz9c62tx6uvu8xe
    • can also put the link in the group chat
  • main focus is to advertise Careers in BPK event
    • can also get emails for students interested in joining the BPKSA

 

4) Careers in BPK

  • We still don’t have a location, but we’ll still advertise for the ASB. We can make a major announcement if the location changes
    • MECS been taking a while to reply to emails, so we need to figure out if there’s another location we can host the event
    • we need to know where we’re hosting the event in order to figure out the parking and catering situation for the speakers
    • grant has been approved
      • SFSS sent over the catering order and we’re waiting to hear back
      • SFSS approved the parking pass to pick up for the exhibitors
    • classroom presentation sign up: https://docs.google.com/spreadsheets/d/18O-VD7j-i7yg-3jLUgo0fKbPOeKnH6JTLN0Ai83IQxA/edit?usp=sharing
      • Darleen is covering BPK 142
    • Schedule
      • 4:00-5:30 Exhibitors
      • 5:30-6:10 Breakout Session #1 (Occupational Therapy & Pedorthics)
      • 6:10-7:00 Dinner
      • 7:00-7:40 Breakout Session #2 (Physiotherapy & Medicine)
      • 7:40-8:00 Prizes
    • event is $2 and people may come late if they have class or something
    • doodle poll to help out: https://doodle.com/poll/w5hg9ftqik8kp942
    • 38 students registered so far to attend the event
      • We can make a FB event group for people to sign up for it there
      • We need to post it on the BPKSA page too
    • gifts for speakers, typically something BPK related – could do toques if we have enough left in the storage room? update Darleen on if we have anything
      • number of speakers: ?
      • toques
      • (gift cards)
      • (thank you cards)– we can write these at next meeting

 

5) Kin Cup


East Gym Availability 

Feb 6th: 7:30-10:00pm

Feb 7th: 5:30-7:00pm

March 6: 7:30-10pm

March 7: 5:30-7:00pm

March 21st: 5:30-7:00pm

March 25th: 5:30-7:30pm

Central East Gym Availability

Feb 4th: 3:30-6:00pm

Feb 6th: 3:30-6:00pm

Feb 8th: 5:30-10:00pm

March 22nd: 5:30-10:00pm

March 29th: 5:30-10:00pm

 

  • Yellow = preferred time
  • Things to consider, before sending times to faculty:
    • Spring break: March 16-31 (ish)
    • Kin Games: March 15-17th
    • Prefer some extra time as last year we went over time
    • February 4-8th would give less time for advertising
  • soccer rec leagues are in east gym so we should be able to use the nets, would not be able to in central east gym
    • if central gym is looking like an option then we need to see what we can do about the nets

 

6) Cookie Break

  • updates? We haven’t heard anything new this semester yet

 

7) Trivia Night

  • will have trivia night again, could figure out a date for this once we know the Kin Cup date to avoid having events too close to each other
    • we’ll be able to plan for more events once we figure out Kin Cup
  • We might hold it at Wings again or Club Ilia

 

 

Adjournment:

The meeting of the BPKSA was adjourned by Riley at 2:20pm in the BPK Conference Room. The next meeting will be held on Monday, January 23rd, 2019 at 1:30pm in the BPK Conference Room.