Biomedical Physiology and Kinesiology Student Association
Meeting Minutes
January 8th, 2010
Opening
- The regular meeting of the BPKSA was called to order at 12:30pm on January 8th, 2010 in the Kinesiology Seminar Room by John Abreu-Lanza.
In attendance
- John, Lauren, Torny, Lauren, Charlotte, Brent, Blaine, Matt, Sandra, Marissa and Mrinalini.
Approval of Agenda
- The agenda was unanimously approved as distributed.
Approval of Minutes
- The minutes of the previous meeting were unanimously approved as distributed.
Open Issues
- Roger Takahashi
- John needs the questions in ASAP
- E-mail him with you list as soon as you can please
- Jersey
- $145.60 After taxes
- Can exchange it for another size after if needed
- Gift certificate
- Roger offered to sign it
- Need to hear from us by the 15th
- Size: L
- If it’s signed, size shouldn’t be an issue
- We will go with this option
- Brent will find out how we are supposed to pay for it
- Motion to spend up to$ 150 on Jersey by Blaine
- Second by John
- All in favour. Up to $150 will be used from our funds to pay for the signed Jersey that we will raffle off as a door prize at the event
- MC
- An MC for the event has not been discussed at this point
- Brent will look into it and report back next week
- We will have people planted in the audience to ask questions from our list if it slows down
- Thank you gift for Roger Takahashi
- We will not have time to give him something out of our clothing order
- Could give him something from the bookstore
- We could get a custom order of BPK clothing made for him
- Please take a look around the book store this week and we will discuss our options at the next meeting
- Marketing
- Posters should be up everywhere
- Brent to get more before clubs days
- Careers in Kin
- Brent has a list of classes for this term
- At the end of the meeting sign up for the classes you can make it to
- We need volunteers for the event to help with sign in, food, and 1-2 people in each presentation room
- Send John an e-mail if you are interested
- Food: We have to go through the SFSS
- Debrief notes:
- Didn’t like the pizza last year, however, it is a cheaper option
- Catering menu online
- We need to have it in to the SFSS as soon as possible
- We will have a separate room again for the presenters to eat
- Speaker Gifts:
- Clothing
- will have order form ready by then
- Draw prizes:
- Clothing vouchers?
- Commercial Recruiters will most likely bring stuff
- Clubs days: Next week
- Table 106 on Tuesday and Wednesday
- We need people to set up, tear down and man the table
- E-mail John when you can come by and hang out
- What will the display look like?
- Bed sheet black table cloth
- Printed out signs for BPKSA
- Will have the same kind of hand outs on the table
- Be sure to mention that we are going through growing pains with the name change
- Vetoed Vertical jump test this term due to space issues
- Grip Test?
- Brent will talk to Craig Asmundson
- Prizes: Strongest male and female
- $20 clothing voucher
- John has a white board in his car that we can use to post strength totals
- Food: Still have one box of granola bars
- Buy one more box and a flat of body water
- Calendar
- 3 events for this semester
- Club night
- Clothing Sale
- Don’t think we can properly run a clothing sale until later in this semester
- Ideally we should start handing out clothing order forms at the end of January or early February
- Hand out forms at the Careers in Kin night
- YEP
- Clothing
- John has contacted the people he used in the summer for the summer camps to get a pre-unit price estimate based on our numbers from last year’s sale
- Offered a better per unit price then the person we went through last year
- They do art printing and embroidery
- It is a local and small operation
- Jackie is working on the clothing designs
- Changing the back and front designs to make everything consistent with what we have used in the past
- She will be charging $12 an hour for graphic design
- Club Night
- Was not very successful last year although we did make $300
- Location
- Gossip?
- Do not want to go there again
- Kayley’s
- Bigger and more sociable
- Bar/Club
- Music is more of a mix to suit every ones taste
- John has a contact here through the football team
- Date
- Do we want to do it before or after the Olympics?
- After is probably better as it will give us more time to plan and most midterms will be planned for just before or just after the break
- We will plan for the 1st or 2nd weekend in March
- John will check for a Friday or Saturday
- Tickets can be sold at the clothing pick up
- Year End Party
- Planning for the weekend directly after exams are over
- April 30th or May 1st
- Check out the new lounge on campus
- Website
- Jackie has agreed to put it together for a flat rate of $150
- It will be comparable to the Psychology Student Union’s website
- It will ideally be up and running by the summer term
- Banner
- The banner took Jackie 45 minutes to complete
- At $12/hour the graphic design for the banner will cost us $9
- Document Solutions can print our banner on a 2×12 scrim vinyl banner with three metal grommets on the top and bottom.
- Cost will be $230 to get it done
- John motioned to spend $230 to get our banner printed
- Seconded by Torny
- All in favour. We will take $230 out of our funds to pay for the banner to be printed
- Miscellaneous
- Mechatronics would still like to get together and run a joint event
- John will be meeting with the club president for coffee
- Communications common room
- John is still waiting to hear back from the President
- NSERC
- Willing to help put together events that are career related
- John will forward the e-mail he received from them to Brent so he can give it to Darleen
- Leadership Summit
- January 23rd for anyone who is interested
- Food Safe Workshop
- January 29th from 8:30am – 5:30pm
- Torny is interested
- John will forward her the e-mail to register
- SUB
- The SFSS wants consultations from each DSU
- Blaine will bring the questions for us to answer to the next meeting
- General Meeting
- January 22nd, 2010 at 9:30am in the seminar room
- Make sure to promote this at clubs days
Adjournment
- Meeting was adjourned at 1:28pm by John Abreu-Lanza. The next meeting will be at 9:30am on January 15th, 2010 in the Kinesiology Seminar Room.