Minutes – March 19, 2010

Biomedical Physiology and Kinesiology Student Association

Meeting Minutes

March 19, 2010

Opening

  • The regular meeting of the BPKSA was called to order at 9:35 on March 19, 2010 in the Kinesiology Seminar Room by John Abreu-Lanza.

In attendance

  • John, Lauren, Marissa, Charlotte, Blaine, Brent, Amanda, Matt, Sandra

Approval of Agenda

  • The agenda was unanimously approved as distributed.

Approval of Minutes

  • The minutes of the previous meeting were unanimously approved as distributed.

Open Issues

  • Meetings Over Summer Semester
    • 3 meeting left this semester: March 26, April 9, April 16
    • Union will run over the summer and a meeting time will be agreed upon that will work with everyone’s schedule
    • Received $750 last summer (most likely will be the same this year)
  • Club Night
    • Tickets for club night have been printed and are available to be sold
      • 32 tickets have been accounted for
      • Remember to return all unsold tickets to John
  • Clothing
    • John picked up the two logos for clothing (T-shirts) from the designer
      • Group decided on the logo with a more continuous ECG (name of faculty is on bottom and SFU is on the top)
  • Year End Party
    • 150 tickets have been printed with the price ($30) on a removable bottom portion
    • Budget
      • If we sell tickets for $30 and we sell all 150 tickets, we are approximately $1600 short (with a DJ at event) or $1200 short (without a DJ)
        • Did not factor in taxes and gratuity last meeting when deciding on prices
      • If we sell tickets for $30 and we sell 100 tickets, we will be making approximately $47 in profit (without a DJ)
      • We will not be getting enough funding from the Club Night fundraiser to cover the deficits
      • Two options: Sell the tickets for a higher price or scrap the event
      • If we sell tickets for $35 and we sell 100 tickets, we will be making approximately $100 in profit (with DJ and budgeting $75 for advertising, without a cake and decorations)
        • We don’t want to cut out aspects of event or break the bank for only 100 people to attend(no money until clothing sale in the fall)
          • We still have to pay the web designer, pay for a new banner
      • Options: Choose a cheaper meal option (no carving station), change venue to the campus pub, hire a band (cheaper than DJ?)
        • John knows a band that plays at his work (charge $175/night right now)
      • Final price for ticket: $40
        • 100 tickets : $600 profit
        • 120 tickets : $300 profit
        • 150 tickets: short $150 to break even (If we sell 15 tickets for club night, it will cover the cost but we will have nothing left in account)
      • Cap the number of guests at 120 (120 has been cap in the past) = $54.81/person
      • $1000 deposit today (March 19) to confirm booking of Diamond Alumni
      • Two weeks before event (April 18), we need the money for the guaranteed number of guests at event,
      • Three days before event, we need the confirmed number of attendees
      • We will not be selling clothing at the event
      • Selling tickets:
        • Nowhere we can sell tickets in the AQ for the next three weeks
        • We will sell tickets outside the co-op office (Tues, Wed, Thurs) for two weeks
        • Tickets can be purchased in the general office outside those times (Blaine will talk to Laurie)
        • Start selling tickets next week
      • Draft for poster: Change price on poster to $40, use larger wording for event name, and get out today
      • Check signed for $53.68 to reimburse Blaine for tickets for event
      • Check signed for $1000 to Beaver Food Limited (Diamond Alumni) to confirm venue
      • Blaine will make a facebook group for the event
  • Careers in Kinesiology
    • Coop department will reimburse us for clothing sent to speakers
    • John will check prices and Brent will check numbers and sizes

Adjournment

  • Meeting was adjourned at 10:10am by John Abreu-Lanza. The next meeting will be at 9:30am on March 26th, 2010 in the Kinesiology Seminar Room.

 

 

 

 

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