Minutes – March 23, 2011

Biomedical Physiology and Kinesiology Student Association

Meeting Minutes

March 23, 2011

Opening

  • The meeting of the BPKSA was called to order at 11:30am on March 23, 2011 in AQ5038 by Torny Hansen-Bubnick.

In Attendance

  • Torny, Matt, Eric, Steven, Nav, Amanda B., Brent, Lauren, and Sandra

Approval of Agenda

  • The agenda was unanimously approved as distributed.

Approval of Minutes

  • The minutes of the previous meeting were unanimously approved as distributed.

Open Issues

  • Year-End Party
    • Club Illya booked April 8 from 5:30pm-8:30pm
      • have 2 spaces (options, depending on number or people)
      • 2 back rooms
        • could be too small
        • fits ~50 people
      • front space available too
      • no space available until confirm numbers
    • only have 1 1/2 weeks to sell tickets
    • no rental fee
    • posters and tickets
      • Jane?
      • Matt just incase Jane can’t do it
      • Posters up by Monday morning if we can get it printed by then (8:00am)
      • have posters done by Friday
    • transparencies for Monday
    • try and talk to every Kin class
    • Two food options
      • $750 + HST + gratuity
      • ~$1000
      • there is a vegetarian dish
      • $1000 + HST + Gratuity
        • ~$1345
        • leaning towards this one
        • no vegetarian dish
          • they could probably substitute one dish
      • can add a non-alcoholic beverage
        • cost non-significant
    • bump up number of people to 75
    • ticket sales
      • $15
    • we can pay the day of the event
      • won’t get invoice until we have final numbers
    • Class room talks
      • email profs ahead of time
      • Lauren – 448
      • Brent – 142, 415, talk to Kim (207)
      • Eric – 143
      • Torny – 340, contact Richard (303,304)
      • Matt – 110, 306, 326, ask 205 prof to put transparency up
      • Amanda – 241
    • Tables for AQ
      • have to go to SFSS general office to book tables
      • as many days as possible for ticket sales
      • ask friends and buy our own tickets next week!
      • use the BPKSA banner
    • Laurie can keep track of tickets sold
  •  Funding (in general)
    • going to be huge budget cuts next year
    • might not have any funding next year
    • send treasurer list of things on how funding helps us
      • Careers in Kin is a big one!!!
        • wouldn’t be possible without funding
  • Sun Run
    • we have 11 people joined
    • Motion to reimburse Lauren $35 for future Sun Run promotions (from Core account)
      • motion passed unanimously
  • Email from Peter Ruben
    • invitation to participate in a Fun Run (Sierra)
      • Sunday, May 29, 2011
    • are we willing to organize a team for this (all of Science)?
    • 5 entry fees will be covered by the Dean’s office
    • fair if organizers get their fees covered
      • get more info first
    • team can be as small as 5 people
  • Clothing
    • only 2 people with sweatpants and zip-ups decided to change
    • everyone else was fine with it
    • don’t have an invoice yet

Adjournment

  • Meeting was adjourned at 12:03pm by Torny Hansen-Bubnick. The next meeting will be March 30, 2011 in AQ5038 at 11:30am.

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