Minutes – March 5, 2010

Biomedical Physiology and Kinesiology Student Association

Meeting Minutes

March 5, 2010

Opening

  • The regular meeting of the BPKSA was called to order at 9:34 on March 5, 2010 in the Kinesiology Seminar Room by John Abreu-Lanza.

 In attendance

  • John, Lauren, Blaine, Brent, Torny, Charlotte, Marissa, Matt, Sandra, Amanda

Approval of Agenda

  • The agenda was unanimously approved as distributed.

Approval of Minutes

  • The minutes of the previous meeting were unanimously approved as distributed.

Open Issues

  • Club Night
    • The 13th of March was not available at Calley’s (too soon), but the 20th is   still open
      • Date decided: Saturday, March 20th
    • Calley’s provides the tickets, which includes a drink voucher and no line/no cover until 9pm
    • Time: arrival before 9 to avoid line-ups
    • Tickets: approximately $10, but we are able to set the price
    • Event doesn’t require much planning/time on our part and if each member could sell approx. 10 tickets to friends ect. We could make a profit to use for other future events
    • Name of Event: BPKSA club night?
    • Special logos/colours: dark blue, Vitruvian man
  • Clothing Order
    • Need to supply a cash deposit for samples (will order samples/limited clothing even if order doesn’t go through this semester to sell at clubs day)
    • Art work needs to be sorted out with person doing graphics
    • Need order form (by Monday?)
    • John will email the supplier to find out how long it takes to turn over an order
    • Will decide on dates to give out orders and have samples available and if there is still time to turn over order by end of semester
    • May need to give out clothing at year-end party (some people may have left for home by then)
  • Year End Party
    • Blaine will call various venues discussed in last meeting to find out:
      • Rates (charge by hour)
      • Size/capacity of venue
      • Decorations (do we bring our own decorations or do they provide some, what is provided)
    • Menu and different prices for set menus
    • Venue: Diamond Alumni Centre as first choice ( Chartwell’s catering)
    • Time: 6-10/11pm
    • Dress: Semiformal (aiming for a classier event)
    • Tickets: Blaine will go to ticketmaster with name of event and logo for printed tickets
    • Name of Event: Happy 1st Birthday BPK! decided upon, other ideas included Starry Night (used last year), TGED (Thank God Exams are Done)-may not match formalness of venue, black and white theme
    • Logo: Vitruvian man with fireworks
    • Price: dependant on venue ( goal: at least break even)
    • Creative Director (to be in charge of decorations): Torny
      • Streamers, confetti
      • Center pieces: noise makers and birthday hats
    • BPK cake: Related image printed on large flat cake, Torny will ask sister for specialty cakes, one giant candle with sparkler, track candle
    • Promotions officer will print up a banner and posters for the event
      • Go big with promotions:
      • email sent to all students
      • posters
      • large painted banners in Faculty of Applied Sciences Building, stairs by C9001, West Mall
    • Music: DJ used by society is $450 (includes equipment and lights), John has a friend who will bring equipment for $400
    • Budget: facility/food is main cost, use core funding first and supplement with money raised at club night fundraiser
    • Silent Auction: some proceeds have gone to Terry Fox Foundation in past, decided against Silent Auction because of time crunch
    • Need tickets by March29th (need to confirm venue ASAP)

Adjournment

  • Meeting was adjourned at 10:14am by John Abreu-Lanza. The next meeting will be at 9:30am on March 12th, 2010 in the Kinesiology Seminar Room.

 

 

 

 

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