Minutes – November 19th, 2018

Opening:

The meeting of the BPKSA was called to order at 11:30pm by Crystal in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Crystal Lefebvre ……….……………………………………………………………………………………. President

Riley Welyk  ……………………………………….……………………………………………………. Vice President

Jaskarn Grewal …………………………………………………………………………………………. Treasurer

Emily Ponton .………………………………………………………………………………………………….. Secretary

Nicole Whittle .……………………………………………………………… Kin Department Representative

Katie Smolik ……………………………………………………………………………. Promotional Coordinator

Daniela Pistilli

Ben Chang

Daxton Chan

 

Open Issues:

1) Approval of Previous Minutes

  • Jaskarn motioned to approve the meeting minutes of 2018-11-05. Riley seconded. Minutes approved unanimously

 

2) Careers in BPK

  • Wednesday, January 23rd
  • We were able to book the ASB
    • we can’t move the studying furniture in the ASB, so we might be able to have it in the back of ASB
    • we could have the registration table at the front of ASB and the exhibitor tables behind the stairs of ASB
    • social area and food in the area closest to Renaissance after the registration table and before the stairs
  • Event costs
    • Food – we need to go through SFU catering services
      • Classic lunch box to go – $10.99/guests
      • 135 orders
      • 15% service charge
    • Total cost of catering was $1896 and we asked for a $900 grant, we got $810 last year
      • turned out to be $6/person (max for grant) and 135 orders
      • we order power outlets last year for the exhibitors to use but no one really used it
    • we have 13 tables
      • split them in half and we have 24 exhibitors and an extra table
    • we need to advertise this event and make flyers

 

3) BPK Clothing

  • toques and dri-fits have arrived
  • hoodies and crewnecks should be ready to be handed out next week
  • we’ll send out a doodle poll when we get everything in so we can have people to hand them out

 

Adjournment:

The meeting of the BPKSA was adjourned by Crystal at 12:30pm in the BPK Conference Room. The next meeting will be held on Monday, November 26th, 2018 at 11:30pm in the BPK Conference Room.