Opening:
The meeting of the BPKSA was called to order at 1:30pm by Crystal in the BPK Conference Room. Minimum quorum of 4 executive members reached.
In Attendance:
Crystal Lefebvre ……….…………………………………………………………………………. President
Emily Chinn …………………………………………………………………………………………. Secretary
Ningning Cheung ……………………………………………………. SFSS Forum Representative
Emily Boyco ………………………………………………………….……. External Relations Officer
Sonya Hall …………………………………………………………………. Communications Assistant
Bader Al-Zeer
Omid Vakili
Meghan Crombie
Leo Li
Brittany Wakely
Nicole Whittle
Emily Ponton
Daniella Pastilli
Olga Radivojevic
Annika Mak
Aisling Whelehan
Open Issues:
1) Peer Mentorship Event
- September 1st
- Over 30 mentees and 10 mentors attended
- Introduction activities, period to ask mentors questions, photo scavenger hunt
- Feedback from first years who attended the event:
- Scavenger hunt was good for getting to know people in small groups; scavenger hunt groups were made based on who had classes together
- Would have liked more time for mentors to speak about first year classes
2) BPK 101
- 40 students registered, less than 20 students attended the event
- To improve for next year:
- Not the first week of school – we expected first year labs to not run during the first week
- After clubs day to have more time for advertising
- Fewer ice breakers
- Make the event shorter
- Advertise on Facebook
- Advertised in the Weekly Digest, newsletter, and by email
- Feedback from first years who attended the event
- Students had trouble finding the room
- Appreciated the informational part of the event
- Not enough first years knew about the event
- Heard about the event through Mentorship Facebook page
3) Clubs Day
- Aaron from BNSS will be at the clubs day table on Tuesday and Wednesday, Crystal will be at the BNSS table on Thursday and Friday to represent BPKSA
- Please fill out availability in doodle poll
- BPK buttons, Oztrekk flyers, and Wings Night flyers to hand out
4) Wings Night
- Friday September 15th starting at 5pm
- Location is WINGS (345 North Road, Coquitlam)
- Collaborating with the BNSS
- SFSS approved our grant for $300
- 2 BPKSA members at the meeting are available to attend the event
- Will order $360 worth of chicken wings: Honey Garlic, Louisiana Sweet, Chicago Salt & Pepper, Buffalo
- Sonya will be making a poster to advertise the event
5) Welcome BBQ Kickoff
- Ryan Dill will start with the opening speech
- Nick from SFU Recreation has confirmed his availability to do a presentation on becoming a Fitness Assistant Volunteer
- SFU Physio has not confirmed – Emily B will send a reminder email
- Lab tours
- Glen Tibbits (Cardiac Molecular Physiology Lab) has confirmed
- Need one more lab – ask Andrew Blaber, Victoria Claydon and Leanne Ramer if they are available
- If we cannot get a second lab tour, possibly do an extended tour of the Cardiac Molecular Physiology Lab
6) Meeting Minutes
- New procedure for meeting minutes in BPKSA meetings:
- Secretary will write the meeting minutes and email to the ksa-exec list
- Everyone will have one week to review the meeting minutes
- Amendments will be the first agenda item in future meetings
- Secretary will post the meeting minutes on the BPKSA website and SFSS website
- Based on the procedure used in BPK Department meetings
- We have not had issues in the recent past, but the changes will help with accountability for what was said during meetings
7) Slack
- We will no longer be using Slack as a communication platform
- Department suggested keeping communications to SFU Connect
- Response on Slack was poor
8) Science Frosh
- DSUs have been invited to the opening ceremony on Saturday Sept 16th
- 1-2 minute presentation about the BPKSA (we may prepare a PowerPoint)
- Advertise events coming up in September
- Who we are, what we do, meeting time
- Include photos from last year’s events in the PowerPoint
9) Halloween Event Collaboration
- Brooked Events
- Club on campus
- Expressed interest in collaborating on a Halloween event
- Usually do nightlife events at pubs and clubs, but interested in having more daytime events
- They will email Crystal with more information, once they have more of the event planned
- BNSS
- Also interested in doing another collaboration
- Interested in doing another collaboration on a Halloween event
- Pub night at the Highland Pub (will open for rentals in October)
- October 27th has been selected to have the event
- No details about event yet
- We are interested in hearing more about details
10) Student Union Building
- SFSS is accepting expressions of interest, due at the end of September
- Not an application for a space in the SUB
- We do not currently have a space for undergraduate BPK students
- Suggestions to include in the questionnaire:
- Lounge space and microwave
- Crystal will work with Jaskarn to fill out the questionnaire
Adjournment:
The meeting of the BPKSA was adjourned by Crystal at 2:30pm in the BPK Conference Room. The next meeting will be held on Monday, September 18, 2017 at 1:30pm in the BPK Conference Room.