Minutes – September 17, 2015

Biomedical Physiology and Kinesiology Student Association

Meeting Minutes

Thursday September 17, 2015

 

Opening:

The meeting of the BPKSA was called to order at 11:30am by Loryn in the BPK Graduate Students Lounge.

 

In Attendance:

Loryn, Matt, Jake, Megan, Debbie, Shaila, Omid, Daniel, Kelsey, Julia, Jordan, Ruvini, Madison, Lois, Katriana, Meghan, Jazmine, Ashly, Michelle

 

Open Issues:

 

Elections:

-elections were held today

-descriptions of the executive positions including who previously held the position, who was running and who was elected is as follows:

                  President

                  Past: Loryn

                  Running: Loryn

                  Elected: Loryn

  • Chairs meetings and facilitates discussion
  • Schedules meetings for each semester
    • Prepares an agenda (department issues, updates, event planning, etc.) for each meeting
  • Represents the union at department and union functions
  • Oversees union activities
  • Acts as a signing authority for the union

                  Vice President

                  Past: Shaila

                  Running: Garveen

                  Elected: Garveen

  • Assists President as necessary or requested
  • Chairs meetings and otherwise fulfills the President’s role if the President is unable to do so
  • Acts as a signing authority for the union

                  Treasurer

                  Past: Josh

                  Running: Erina

                  Elected: Erina

  • Maintains all financial records of the union including a statement of assets and anticipated intakes and expenditures
  • Makes reports to the union membership, including an accounting of all funds received and spent in the name of the union
  • Prepares and submits to the executive a proposed operating budget for each semester
  • Acts as a liaison between the union and any external sources of funding
  • Acts as a signing authority for the union

                  Secretary

                  Past: Garveen

                  Running: Megan

                  Elected: Megan

  • Records and distributes minutes of meetings
  • Maintains files and records of union activities
  • Oversees union correspondence, including maintenance of the union mailing lists

                  Promotional Coordinator

                  Past: Matt

                  Running: Matt

                  Elected: Matt

  • As guided by the union, develops promotional materials for union events
  • Arranges posting and disbursement of promotional items
  • Organizes volunteer scheduling for academic and social events

                  SFSS Council Rep

                  Past: Jake

                  Running: Jake

                  Elected: Jake

  • Represents the union in the SFSS Student Council
  • Maintains communication between the union and Council
  • With the direction of the union, promotes the interests of the union in the Council

                  Departmental Committees Rep (Biomedical Physiology)

                  Past: Parham

                  Running: _____

  • Attends all department meetings on which the union has a representative, such as the Undergraduate Programming Committee
  • Keeps the union informed of departmental affairs
  • With the direction of the union, promotes the interests of the union in the department committees
  • Acts as a liaison between students and the department, and attempts to address and rectify student concerns with the undergraduate program.
  • *If anyone is interested in running for this position please contact Loryn (bpksa@sfu.ca)

                  Departmental Committees Rep (Kinesiology) 

                  Current: Erina

                  Running: Erina

                  Elected: Erina

  • Attends all department meetings on which the union has a representative, such as the Undergraduate Programming Committee
  • Keeps the union informed of departmental affairs
  • With the direction of the union, promotes the interests of the union in the department committees
  • Acts as a liaison between students and the department, and attempts to address and rectify student concerns with the undergraduate program.

                  External Relations Officer

                  Past: Ashly

                  Running: Ashly

                  Elected: Ashly

  • Acts as the primary point of contact for external organizations
  • Maintains and updates a contact list of representatives as necessary

 

-Two new positions introduced this year are:

First Year Rep:

-represent the first years in BPK undergrad department

-attend BPKSA meetings and let us know what first years think (i.e. thoughts about the curriculum? Do they feel involved/welcome/apart of BPK?)

-Ruvini has expressed interest in the position

-if any other first years are interested please email Loryn (bpksa@sfu.ca), this can be a  position held by two people!

 

SUS Rep:

-attend Science Undergraduate Society (SUS) Meetings (held every second                    Wednesday at 6:00pm)

-represent the thoughts and opinions of BPK students during these meetings with other science DSU representatives

-if you are interested in this position please email Loryn (bpksa@sfu.ca) and let her know

 

BPK Kickoff:

-next Thursday September 24th is the 3rd annual BPK Kickoff (so there will be no BPKSA meeting next week)

-meet at Convo Mall around 10:45am to register and break into two groups

-from there Megan and Debbie will lead the two groups on tours of SFU Rec and Physio

-the two groups will then meet Loryn outside the BPK Main Office and pick up students who could not make the morning tours

-groups will then be picked up by Shaila and Jake who will lead the tours of the Environmental Physiology Lab and the Molecular Cardiac Group

-everyone will then head over to the BPK Welcome Back BBQ for 1:00pm *make sure you register ahead of time for this and bring two toonies for Terry as a donation*

-Loryn will be sending out emails early in the week to confirm the details so please keep an eye on your inboxes

 

Terry Fox Run:

-a friendly reminder to sign up for the Terry Fox Run which is Friday, October 2nd at 12:30pm

-make sure you register as part of the BPK Team as Terry was a Kin student!

 

Adjournment:

The meeting of the BPKSA was adjourned by Loryn at 12:05pm in the BPK Graduate Student’s Lounge. The next meeting will be held on October 1, 2015 in the BPK Graduate Student’s Lounge.